Deciphering Business Central Pricing: A Guide for Dynamics 365 Implementation

Navigating the complex landscape of Microsoft Dynamics 365 can be a daunting task, especially when it comes to understanding the pricing structure of Business Central. As a trusted Business Central partner and Dynamics 365 implementation specialist, we are here to demystify the intricacies of Business Central pricing.

In this comprehensive guide, we will break down the key factors that influence Business Central pricing, helping you make informed decisions for your business.

Understanding Business Central Pricing

Business Central, a cloud-based Enterprise Resource Planning (ERP) solution, offers a flexible and scalable platform that suits the needs of various businesses. Its pricing structure is influenced by multiple variables, ensuring that you pay for only what you use. Let’s explore these factors:

1. Licensing Model

Business Central offers two primary licensing models:

a. Per User/Named User Licensing
b. Device Licensing

The Per User model is more common and allows you to pay per user, with the option of essential and premium licenses based on the user’s role and needs. Device licensing, on the other hand, allows multiple users to access Business Central through a single device.

2. Essential vs. Premium Features

The type of license you choose also impacts pricing. Essential licenses provide access to core functionalities, while premium licenses offer advanced features, such as service order management, manufacturing, and warehousing. Your choice should align with your business requirements and the roles of your team members.

User Types

Dynamics 365 Business Central pricing further varies depending on the type of users. Full users can access all features of the system, whereas team members have limited access. Understanding your organization’s user needs is crucial for cost optimization.

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Deployment Method

The deployment method plays a significant role in pricing. Business Central offers both on-premises and cloud-based deployment options. Cloud-based solutions are subscription-based, while on-premises solutions often involve a one-time purchase of licenses.

User Count

The number of users required is directly proportional to the overall cost. Accurately estimating your user count is vital for budgeting your Business Central implementation.

Factors Influencing Business Central Pricing

Several factors can influence Business Central pricing, making it essential to customize your solution to your specific needs:

Customization and Integration

If your business demands extensive customization and integration with other software or services, you may incur additional costs for development and maintenance.

Data Storage

The amount of data you intend to store in Business Central can impact pricing. Be sure to assess your data storage requirements when budgeting.

Add-Ons and Extensions

Business Central offers a marketplace of add-ons and extensions that can enhance your system’s capabilities. These may come at an additional cost, so be mindful of your selections.

Support and Maintenance

Investing in support and maintenance plans is recommended for a smooth experience. These plans often come with an associated cost, so consider them in your budget.

Implementation Partner

Selecting a reliable Business Central partner is critical for a successful Dynamics 365 implementation. While a reputable partner may charge more for their services, the value they bring in terms of expertise and support can be priceless.

Optimizing Business Central Pricing

To optimize your Business Central pricing, consider the following strategies:

Consult a Business Central Partner

Engage with a Business Central partner who understands the dynamics of your industry. They can offer invaluable insights, helping you select the right licensing, features, and customizations to meet your specific needs.

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Evaluate Your Business Needs

Thoroughly assess your organization’s requirements and match them with the appropriate licensing and user types. This eliminates unnecessary expenses and streamlines your budget.

Regularly Review Your Usage

Business needs change over time, and your Business Central usage may evolve as well. Periodically review your user count, features, and licensing to ensure you’re not paying for more than you need.

Leverage Cloud Benefits

Cloud-based solutions often provide cost savings compared to on-premises options. Additionally, cloud solutions are scalable, allowing you to adapt to your changing business needs without significant upfront costs.

Consider Support and Maintenance

While it may seem like an added expense, investing in support and maintenance can save you money in the long run by preventing costly disruptions and downtime.


Business Central pricing is a multifaceted aspect of your Dynamics 365 implementation. As a trusted Business Central partner and Dynamics 365 implementation specialist, we understand the importance of aligning pricing with your business objectives.

By considering the factors that influence pricing, optimizing your choices, and periodically reviewing your usage, you can ensure that Business Central empowers your business without breaking the bank. If you have any questions or need further assistance, don’t hesitate to reach out to us, your dedicated Dynamics 365 partner. We’re here to guide you every step of the way.



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